Guidelines: Poster preparation & presentation

Timeline for poster presenters

• Thursday, April 10: Notifications sent to presenting authors.
• Thursday, April 24 at 5 pm U.S. Eastern Time: Deadline for confirming participation.
• Week of May 5: Poster numbers assigned.
• Week of May 26: ePoster submission site opens.
• Tuesday, July 15: Deadline for submission of ePosters.
• Tuesday, July 29: ePosters available to meeting attendees.
• Tuesday, July 29 & Wednesday, July 30: Posters presented in person at ADLM 2025 in Chicago, IL

Poster preparation

The following guidelines are for both physical, in-person posters and ePosters. You should upload the same poster to the ePoster system that you display as a physical poster in Chicago.

Poster templates

NEW IN 2025: We encourage you to use one of the downloadable poster templates, which are designed to be compatible with the ePoster system and meet the printed poster guidelines.  These templates are optional to use.

Download the Poster Templates

Poster & text size

• Posters can have a maximum size of 46 inches x 46 inches (117 cm x 117 cm). Please note that if your poster exceeds these size limits, it may be cut, folded, or otherwise modified to fit the allotted display room.
• All text should be a minimum of 24 pt. font (approximately 0.3 inches or 0.8 cm height) and readable from a distance of 5-7 feet (1.5-1.7 meters).
• Headings for abstract title and numbering for subsections should be a minimum of 72 pt. font (approximately 1 inch or 2.5 cm height).
• Subheadings should be a minimum of 36 pt. font (approximately 0.5 inches or 1 cm height).

Title and authors

Your title must contain the following information:

• Poster number — this will begin with "A-" or "B-", followed by a 3-digit number.
• Title as submitted on your abstract.
• Presenting author and all co-authors.
• Affiliation(s).

Content

Your poster presentation should contain a clear description of the following:

• Background of your study (why you did this work).
• Method(s) used to achieve a solution.
• Results obtained (figures, tables, etc.).
• Conclusions and importance of your work to diagnostics and laboratory medicine.

Please note that you must provide additional information from what was submitted in your abstract. It is not acceptable to present a poster that is identical to your abstract.

Appearance

• The information you display should have a professional appearance.
• Logos and trademarks may be included on your poster but should not be so prominent that they interfere with the learners’ understanding and should not obscure or detract from the educational content. They may also not be used in a promotional manner.

ePoster details

All poster presenters must upload an electronic version of their poster (ePoster) for display on the ePoster platform.

They may also upload an optional short audio narration to accompany each section of the ePoster. It is highly encouraged, as it provides some substitute to the in-person interaction for people viewing your poster online.

Uploading your files

The ePoster upload site will open the week of May 26, 2025. You will receive an email from ADLM’s vendor partner, Multilearning Group, when it is available.

Upload Deadline: Thursday, July 15, 2025. 

Poster presentation

All times below are listed in the time zone for the annual meeting (U.S. Central) unless otherwise specified.

All posters must be presented in person at ADLM 2025, held at the McCormick Place Convention Center in Chicago, Il. Requirements, schedule, and other details for presentation are found below.

Posters will also be available to attendees online via the ePoster platform. There is no scheduled presentation time for the ePoster platform.

Registration

The first/presenting author is required to register as a conference attendee for ADLM 2025, paying the appropriate registration fee. Staff from exhibiting companies must also register and pay the conference registration fee.

• Accepted registration types for poster presentation are All Access or appropriate Daily registration for your assigned presentation day.
• Expo Only or Exhibitor badges are not eligible registration types to present a poster. If you are registered with one of those types, you must also pay for the All Access or Daily registration fee to present your poster.
• If you do not pay the registration fee prior to the Annual Meeting, you will be required to register onsite, before putting up your poster.
• Click here to request a letter of invitation. You will be able to print a .pdf file of your invitation letter.

More information about registration types

Withdrawal

If you must withdraw a poster abstract, please notify ADLM via email as soon as possible, citing the abstract number, poster number (if available), title, presenting author, and scheduled presentation day. If your abstract must be withdrawn during the meeting, notify ADLM staff at the poster desk located in the poster hall. Failure to present an accepted poster without prior notification may jeopardize your ability to present at future meetings.

Location

The poster hall is located on the Expo Show floor, in the McCormick Place Convention Center, in Chicago, Il.

Poster sessions

Posters are displayed for one day during the meeting. This day is communicated to presenters in the acceptance notification.

Presentation schedule

• Setup: 7:30 a.m. – 9:30 a.m.
• Display: 9:30 a.m. – 5 p.m.
• Presentation: 1:30 – 2:30 p.m.
• Removal: After 5 p.m.

Presentation details

• A card with your poster number will be affixed in the upper corner of your board to help you locate your designated space.
• Pushpins will be available to attach your poster to your designated poster board.
• Instruments, components, and reagents are NOT permitted in the poster area.
• You may bring handouts containing pertinent information from your abstract.

Set up

• You are required to set up your poster during the 2-hour window that precedes the start of your assigned session at 9:30 a.m.
• You will not be allowed to set up without the appropriate conference badge.
• There will be signage onsite to direct you to the proper entrance to access the poster hall during this time.

Display

• Your poster is to remain on view for the entire day (9:30 a.m. – 5 p.m.).

Presentation

• You must be at your poster from 1:30 p.m. until 2:30 p.m. on your assigned day to discuss your results with attendees. No formal presentation is required.
• If you are presenting multiple posters, you may split your time between them. They will be placed next to each other whenever possible.
• You are free to view other posters in the session outside this 1:30 – 2:30 p.m. poster presentation period.

Removal

• Your poster must be removed promptly at 5 p.m. on the day of your presentation. ADLM is not responsible for posters left on boards after the Expo Hall is closed.
• Unclaimed posters will be kept in the poster reclaim bin near the poster check in desk until Thursday, July 31 at 1 p.m. After that time, they will be discarded.

Presentation at other ADLM Annual Meeting activities

If your poster has been accepted for presentation during the Student Research Award Poster Competition, Academy Oral Abstract session, or at an ADLM Division event, you must still display and present your poster on the day and time it is assigned for the main conference.

Online access

• All accepted abstracts will be available in the ADLM Mobile App.
• ePosters will be available to attendees on the ePoster platform from Tuesday, July 29 through the end of August.

Questions?

• If you have questions about the content of your poster abstract or poster, or about our policies and procedures, contact ADLM staff at [email protected].
• If you have questions about the technical process of uploading your ePoster in the ePoster submission site, contact Multilearning Group via email at [email protected].